SABC Internship Opportunity for Records Management

SABC is the hub of entertainment, News, and information to Millions of South Africans.

Our Vision is to become the leading, credible voice and face of the nation and continent. We have an exciting opportunity available for one Records Management Graduates to join our records Management  team.

Internships at SABC aim to provide graduates with an opportunity to work with our clients and teams to address key business problems and identify areas of growth for the company. With your education you will be able to take on real-world challenges from day one.

Purpose

The purpose of this 12 months graduate programme is assist the team to ensure that documents are collected or delivered to records management department to be registered, organized, and archived as per SABC File Plan guidelines.

About the Team

The Records Management Team is responsible for ensuring that documents are collected or delivered to records management department to be registered, organized, and archived as per SABC File Plan guideline. To adhere to  retention and disposal regulations for corporate records, this will be done in consultation with the various stakeholders .

DUTIES AND RESPONSIBILITIES

Responsibilities:

• Obtain contracts from the Legal Services Contract Database (U-Drive) and update and maintain the contracts register.
• Prepare and process contract modifications on instruction from Contract Manager.
• Process contract disputes or claims as necessary on instruction from Contract Manager
• Support SCM division with contract related matters.
• Assist Contract Specialists to follow up with the business to submit their performance report during the contract duration and after the contract has been expired
• Send out 12, 6 and 3 months notifications to Contract Owners on contract expiry dates.
• Assist Contract Specialists in the contract closeout process by following up with Contract Owners on supplier performance reports.
• Assist Contract Specialists with on-site inspections on running contracts.
• Maintain filing system for all contracts and supporting documents

INHERENT/MINIMUM REQUIREMENTS

• Diploma in Information Management or equivalent qualification NQF 6

KNOWLEDGE

• Ability to design and/or amend a File Plan, based on the SABC functionality
• knowledge of records management practices
• Knowledge of information management
• Knowledge of relevant standards as well as the statutory and regulatory framework within which the SABC functions Apply

Closing date: 20 March 2022

Report Line: Manager- Records Management

Division: Company Secretary